Deep Analysis

Introduction to Deep Analysis

Deep Analysis allows auditors to chat with uploaded documents in an essay-style format, similar to ChatGPT, but with a specialized focus on audit standards and side-by-side document review.

Creating a New Request and Document Group

Step 1: Initialize a Task

1. Navigate to the New Request tab.
2. Enter a Title for the task (e.g., Deep Analysis - BOD Minutes).
3. Click Create.

Step 2: Set Up the Document Group

1. In the Getting Started section, click Add Table or select No Table if a structured sample is not required.
2. Under Document Group, enter a descriptive name (e.g., Board Minutes).
3. Click Create.

Generating Audit-Focused Prompts with Ask AI

Step 1: Access the Chatbot

1. Locate the Ask AI button at the top-middle of the screen.
2. Click Ask AI to open the chatbot interface.

Step 2: Refine the Audit Prompt

1. Input your role and the objective in the chat (e.g., I am an auditor reviewing board minutes in accordance with AICPA audit standards. Can you write a prompt that helps me extract that information?).
2. Review the AI-generated prompt.
3. Provide feedback to the AI to include specific flags, such as "unusual or fraudulent transactions."
4. Highlight the finalized prompt text and use Ctrl+C to copy it to your clipboard.

[!TIP] Use the chatbot to "wordsmith" complex prompt architectures to ensure the AI hits all key points required for audit compliance.

Executing Deep Analysis Across Documents

Step 1: Upload Source Files

1. Go back to the Request view.
2. Drag and drop the relevant PDF files (e.g., quarterly board minutes) into the Requested Files section.
3. Wait for the OCR (Optical Character Recognition) to complete processing.

Step 2: Configure the Analysis Scope

1. Click the Add Deep Analysis button in the Deep Analysis section of the sidebar.
2. Choose a scope:
   • Select All documents together to generate a single summary across all files.
   • Select Each document individually for transaction-level analysis.
3. Paste your copied prompt into the Deep Analysis Question text box.
4. Click Add Deep Analysis.

Step 3: Run the Analysis

1. Click the Play button on the Deep Analysis entry or click Run from the workflow view.
2. Wait approximately 60 seconds for the AI to process the request.

Reviewing Results and Citations

Step 1: Analyze Side-by-Side

1. Review the generated summary in the chat window.
2. Click on the numerical Citations within the text to automatically open the source document to the exact page and section referenced.

Step 2: Refine the Output

1. If the output is too lengthy, use the Ask anything... box to provide coaching (e.g., Can you please make more concise and summarize the findings in 4 paragraphs?).
2. Once satisfied, hover over the Copy button to copy the text for use in external reports or Word documents.

Analyzing Documents Individually

Step 1: Transactional Deep Analysis

1. When reviewing distinct transactions (e.g., vendor invoices), select Each document individually during the configuration step.
2. Input a transaction-specific prompt (e.g., What is the nature of these transactions? Does it appear to be any kind of prepayment?).

Step 2: Review Individual Chat Logs

1. After running the analysis, the system creates a separate chat summary for every document in the group.
2. Review the individual logs to understand specific details like service dates or expense categories.

[!CAUTION] Deep Analysis information does not automatically populate the standard Workpaper table. Use it as a supplemental layer of assurance to enrich your understanding of the audit area.